Saturday, August 25, 2012

iPad Roll Out - Four Months Down The Track

What a couple of months we have had.  Deploying just over 100 ipads within a school is no easy feat!  See initial iPad deployment post here.

Mass Deployment
After the original distribution of an iPad for each teacher (to get to grips with), it was time for more!  Teachers were itching to get more in the classroom, one was not enough!  It was decided that each class would have a total of 4 iPads, with the exception of the transition classes (year 0) wanting 3 per class and the year 5 classes who had fundraised (through a student market day) for an extra iPad per year 5 class.  So the iPads were ordered and arrived! Now for the work...

Setting Up Multiple iPads
Staff took an active role in setting up their original iPad, and we (eLearning Team) had user guides to help with the process.  We made ourselves available for a set-up afternoon, where teachers were able to come and set-up their multiple iPads...others set these up on their own.
Two Ways We Set-up:
Mirroring - I found that you could 'mirror' an iPad by backing up one and setting up a new one by selecting back-up from iCloud.  This was great as it literally mirrored an iPad I had selected.  Downfall - only 10 devices can be backed up from the same itunes account.
Setting up as new iPad - the rest were set-up as a new iPad.  After going through the initial set-up menu's, once the iPad is ready and the itunes account is loaded, you can find the apps that have already been purchased using that account.  Downfall - time consuming installing all apps you have previously purchased.

We decided to turn off the iCloud on the iPads. We found it was getting full quickly and we didn't need to back up the students work to the iCloud as the content produced could be uploaded to a website e.g. youtube/ vimeo or a website version of the app.  The only app we left on the iCloud was Find iPhone.  This app allows you to find your iPad - if the need arises.

Naming iPads
Having over 100 iPads in the school (all looking the same), meant we needed to be able to easily identify each classes set.  We got each class teacher to name their individual iPad (settings> general> about) correlating it to the serial number we had recorded.  This is important when you use Find iPhone, as the name is displayed on the map - if they are all called the same, you cannot distinguish between them!

We also named the iPad by creating a unique picture and saving it as the lock screen.  I took a picture of my room door and numbered my iPads 1 to 5.  This way they are easily identified as a Room 14 iPad and the students know what iPad they are working on (e.g. iPad 2).

Classroom Management
Having the iPads named is vital for the classroom management side. Students are able to book out a specific iPad and we can quickly number off at the end of a day and if any are missing (which happen on the odd occasion), using Find iPhone, quickly locates the missing iPad.  
Ensuring the iPads have a durable cover, gives extra insurance against drops and bangs.  We went with the Educase, which has provided fantastic protection for the iPad, while not obstructing any of the iPad features (some cases obstructed the camera).  So far, the class iPads have been dropped in the mud, fallen off tables...and I am sure a lot more I have not witnessed...but they lived to tell the tale, albeit after a wipe down!

Staff Development & Support: This is a crucial part of the process!
The school originally had a document which was meant to be a guide for ICT skills to be taught.  This was very out-of-date (it included faxing!) It was also printed which meant it was difficult to up date.  A small team (4 of us), got together with our elearning facilitator - David Kinane and designed a resource which would:
- reflect the changing nature of elearning
- enable easy staff collaboration
- easy to use!
This resource would be a home for teachers to record apps, websites and software they used in their classroom.  We also wanted new teachers to the school to be able to look at this resource and have a starting point and know some of the resources that are used in the school.

So we decided that a wiki would best suit our needs...and so I bunkered down and created our eLearning wiki...

We have the four strands of eLearning: Enrichment, Publishing, Collaboration & Problem Solving.  Once these are selected, another page opens up for teachers to enter the tool, potential use, curriculum area...  
We launched this wiki during a staff meeting, showing people how to use it and adding content.  It is important that the staff take ownership of this resource and feel they contribute, so in planning meeting, teams are encouraged to add/ update/ view this resource.  At the staff meeting we also discussed teachers making deliberate plans for their eLearning.  We did not want the iPads to become a digital worksheet - busy work, as some people were allowing students free reign and calling this 'elearning'.  We wanted teachers to think about two questions:
1. How can we get student data off?
2. How can we use it as formative assessment?
We also wanted them to think about the types of activities they were offering the students.  Although enrichment activities have their time and place, if these are the only activities offered, are the students being extended?  It was time to move into the next phase and get teachers to think critically about the apps they were installing - how do you know students are benefiting?  

Before our weekly staff meeting, a year group have been assigned to share what is working in their classroom in regards to eLearning.  It is great to see people share their knowledge and enthusiasm!

This is also a major part of the deployment.  We (eLearning team) wanted staff to feel supported and their needs met.  After attending the EduCamp in Auckland, 3 of us decided to host a similar support system in-house.  So, every Thursday staff bring their questions and we sit around for about an hour helping those who need it.  From teaching staff how to use new apps, to creating Wiki's, to finding widgets to classroom management of iPads.  Whatever people need on the afternoon is where we go.  Groups sit around and people bounce from person to person, idea to idea getting what they need.  Some stay for the hour, others come and go as they need.  It is a great environment to be in and I personally enjoy seeing staff helping each other - some who started knowing very little are now helping others - it's great!

What would I do differently?
I have been asked the question - what would I do differently?  There is not a lot I would have done differently.   I would have an action plan, a clear path, aligned with the goals of the school.  A plan that was developed and shared with the staff.  I would also define the role of the iPads within the school.  At our school, the idea is to use the iPads in the classroom for the students.  Some teachers have put 'personal' apps on the class iPads (e.g. Facebook) and have the mail function set-up with their school emails.  The role of the iPads within the school should have been clearly defined as getting staff to do this retrospectively can be difficult.  I see the iPads in my class as a resource for all of us to use, so any apps that are on there are for us (therefore need to be student-friendly) and we do not have emails (students do not have email addresses) or messenger set-up.  I have also heard some people refer to one of the iPads as the 'teacher' iPad, which means that is one less device the students can use.  So to answer the question - what would I do differently? Clearly define the use of the iPads before deployment and have a clear road map aligned to the school's goals.

So what is next for us?

Continue to focus on staff deliberately planning their eLearning activities.  Seeing this in the planning stage of their units, so activities have a purpose.  We also need to continue to look at how we capture student voice.  How do we know this is helping their learning?  Some staff are doing this really well and using this expertise will be an invaluable modelling tool.

I would also like to investigate Apple Configurator to mass configure the iPads as we still haven't found an easy way to install apps on multiple iPads or update apps.  But of course this all takes time...time I cannot seem to find!

And of course....more iPads!  Ideally I would like a 1 to 3 ratio...just putting it out there!

(1 iPad to 3 students...not 3 iPads to 1 students...although...)

Timeline for iPad Deployment:

Term 1: 
- eLearning group formed consisting of members from across the school covering all year levels

Term 2: 
- 1 iPad distributed to teaching staff
- Teaching staff given PD around setting up and using these devices
- Staff encouraged to use with class when they felt comfortable

Term 3: 
- Each class receives at least 3 - 4 iPads (incl. covers)
- Tech sessions set up weekly to offer support for teachers
- Sharing during weekly staff meeting from one year group per week
- eLearning Wiki developed and introduced to staff to document apps, websites and software that teachers use in their classroom
- Most classes get an apple TV to plug into either their IWB or TV to encourage greater sharing of iPad content


  1. Thanks for your words of wisdom. Do you have notes or video tutorial or any links to help teach about mirroring using the i-cloud?

    1. No I don't have any notes or tutorial videos, but from memory this is what you do:
      What you need to do is have one iPad already set-up and ready to be mirrored...make sure they are using the same itunes account.
      On iPad A - the iPad you have set up:
      1. Make sure the iCloud is on
      2. Settings>iCloud>Storage & Backup>Back Up Now
      This will back up the iPad, then...

      Start-up iPad B (from brand-new)
      1. Set-up as you normally do, going through all the different menu's (language, joining a network, itunes account...)
      2. When you get to set-up iPad menu you will have 3 options (set-up as new iPad, from Back-up
      3. Choose Set-up from Back-up
      4. Select the iPad you have just set-up (find iPad A from the list)
      5. This will now set-up this iPad exactly the same as iPad A...It will be identical
      6. Customise the settings (e.g. name...)

  2. Thanks so much for the information Amy. We are starting a small pilot (24 ipads) at early elementary and your reflections will help guide us. Thanks for sharing.

    1. No worries - feel free to contact me if you have any questions - happy to help and good luck with the roll out :)

  3. Wow, thanks for sharing.. my school is also looking at rolling out ipad and these are some great tips I can take back to my school. I was wondering if you could share the wiki that you used for your teachers so I can get a better idea how you categorize your apps.

    1. Hi, we have kept the wiki private to keep the intellectual property of the school, but I am happy to help out as much as possible. Feel free to email me